2013 Council Minutes
LEE COUNTY COUNCIL
CALLED COUNCIL MEETING
DECEMBER 19, 2013, 9:30 A.M.
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen; Ron Fountain. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/clerk to Council. Others present was Sonny Sims, Ray Alexander.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
chairman Windham opened the meeting and welcomed everyone. Vice-Chairman Eckley gave the invocation.
PUBLIC HEARING
A. USDA APPLICATION FOR FUNDING TO HELP FACILITATE THE CONSTRUCTION OF A NEW ANIMAL SHELTER IN LEE COUNTY
The public hearing was opened at 9:31 a.m. on a motion made by Councilman McCutchen, seconded by Charles A. Beasley.
Mr. Watkins said that this was part of the penny tax referendum, of which $300,000 was to go towards a new animal shelter. He said the County was pursuing a USDA grant of $50,000 to help offset costs, and they would know some time in January whether they were approved for the grant.
He said the shelter would be located adjacent to Public Works. He said currently the shelter takes in 50-60 dogs and 20-30 cats per month on average.
Page 2, Lee County Council Meeting Minutes, December 19, 2013
Sonny Sims, the architect who is handling this project, went over the plans for the shelter. He explained the different areas that would be located in the shelter, the construction phases. He went on to say that he had visited a number of animal shelters in the Pee Dee area to get some ideas for the new shelter. He said it would be constructed of concrete block with a metal front. Mr. Sims said that it would be completed within six months. He said that it would be approximately 7,000 square feet, and the approximate cost for just the metal building would be about $42.00 per square foot.
The public hearing closed at 9:50 a.m. on a motion made by Councilman McCutchen, seconded by Councilman Fountain.
ADJOURN
The meeting was adjourned at 9:51 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Fountain.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETNG
DECEMBER 10, 2013, 9:30 A.M.
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member and Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Mike Bedenbaugh, Danny Simon, Thaddueus Dickey. Others present were Hannah Hickmon, Bobbi Austin, Thompson Issac, Carrie Gass. Ray Alexander, of The Observer, was present.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Windham welcomed everyone. Councilman Addison gave the invocation and led the Pledge of Allegiance.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilman Beasley made the motion to approve the agenda as written. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION OF MINUTES FROM REGULAR MEETING OF NOVEMBER 12, 2013 AND CALLED MEETING OF NOVEMBER 19, 2013.
Vice-Chairman Eckley made the motion to approve the minutes as mailed. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 2, Lee County Council Minutes, December 10, 2013
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
- MEMORANDUM OF AGREEMENT BETWEEN LEE COUNTY AND THE LEE COUNTY TASK FORCE COALITION AND SANTEE WATEREE RTA
Mr. Watkins said that he met with both parties. He said the Transit Committee wants to apply for grants through Department of Transportation, and they have to have a Memorandum of Agreement to participate. Mr. Watkins said the money will come from the penny tax to RTA. Mr. Watkins said the operations money ($40,000) will go through RTA.
Councilman McCutchen said that he would like to see changes in routes. Mr. Watkins said they would eventually expand but this was a starting point. Councilman Fountain asked how many days a week the bus would run. Mr. Watkins said the bus would run 5 days a week in Bishopville and two days in Lynchburg.
Councilman Fountain made the motion to put the Memorandum of Agreement on hold for further discussion. Councilman McCutchen seconded the motion. Councilman Addison abstained from voting.
Vice-Chairman Eckley asked if the Council could do first reading now and discuss further before third reading.
Councilman Fountain then withdrew his motion to put agreement on hold, but he did want it to go on the record that he and Councilman McCutchen opposed the agreement.
All were in favor of the motion for further agreement before the second and third reading.
- MULTI COUNTY PARK AGREEMENT WITH DARLINGTON COUNTY
Vice-Chairman Eckley read the agreement, which stated that if Darlington County locates a company, then Lee County would receive 1% and vice versa.
Councilman Beasley made the motion to approve for first reading. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried. All were in favor.
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL OF ORDINANCE
- LEASE PURCHASE AGREEMENT ON PURCHASE OF AMBULANCE
Mr. Watkins said the insurance paid $80,000, and the balance paid with bond money in year three.
Page 3, Lee County Council Minutes, December 10, 2013
Councilman McCutchen made the motion to approve for third and final reading. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
- AMENDMENT OF ORDINANCE 1-11, IN REGARDS TO THE LEE COUNTY RETIREMENT HEALTH INSURANCE
Mr. Watkins said this does not change the benefits the employees are receiving now. He said the State is now allowing the retirees to go outside the state and purchase supplements. He said the County would put in $300. He said that if there are monies left in the account, the money can be used for medical expenses.
Vice-Chairman Eckley made the motion to approve for third and final reading. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
- NEW PRESCRIPTION CARD FOR LEE COUNTY CITIZENS
Mr. Watkins said he became of the program through Association of Counties conference. He said everyone can get this card whether you have insurance or not. Mr. Watkins said that you may be able to save money with this card.
Councilperson Josey made the motion to approve for third and final reading. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
Councilperson Josey said this would be good for the citizens of Lee County.
COMMITTEE REPORTS
- A. HEALTH, EDUCATION & WELFARE
Councilperson Josey said that hoped that DHEC would be able to come back in the next couple of months to give an update.
- PLANNING, TAXES & PERSONNEL
Councilman Beasley said that he had nothing at this time.
- BUILDINGS, LAND & PROPERTY
Vice-Chairman Eckley said that the county continued to work on EMS building with the paving and concrete. He said the County is using in house labor to do inside.
page 4, Lee County Council Minutes, December 10, 2013
- PUBLIC SAFETY
Sheriff Danny Simon said that the Department had lost Captain Mills and had worked several breakins. He also commented that they had 72 calls for Animal Control
He also commented on the dog fighting incident in which a total of 19 animals were seized, 14 of which were rotweillers.
Sheriff Simon also said that they completed the evidence room with the penny sales tax. He said this would be good because everything has to be registered through Department of Corrections.
Mike Bedenbaugh said that Fire responded to 77 calls.
- RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey thanked the County for the Christmas bonuses. He said he had 75 registered for basketball, seven teams. He said they are doing basketball courts at Ashwood and High school.
Councilman Addison said they wanted Councilman Fountain and Councilman Beasley to the Quality of Life committee.
- WAYS & MEANS
Councilman Fountain said the County was glad they could give the employees a Christmas bonus. He said every department was staying within budget.
- ADMINISTRATOR’S REPORT
Mr. Watkins said he would be attending an Administrator’s meeting in Sumter tomorrow.
He recognized Brian Bradt for all of the work that he has done in getting the EMS building ready to move into. Mr. Watkins said Brian does a good job, and the county is fortunate to have him.
Mr. Watkins said the County is moving them to the old library and said this may be a joint use of archive and chamber functions.
Councilman Addison said that he had been approached by some people in regards to a lighted walkway on Highway 341 near the deep ditch. Vice-Chairman Eckley said that if that state right of way, then maybe the highway department needs to address this matter.
Page 5, Lee County Council Minutes, December 10, 2013
PUBLIC COMMENT
Hannah Hickmon wanted to know the procedures for attending council meetings because she knew of some high school classes that wanted to attend.
Carrie Gass thanked Council for their support for the Martin Luther King Breakfast. She said the breakfast was scheduled for January 20.
She said that the meeting for the Concerned Citizens was a workshop in regards to the Obama Healthcare that was held at CareSouth and Dr. Hunt’s office. There were people to help them with insurance questions.
She thanked Councilperson Josey for serving on the MLK committee this year.
ADJOURN
The meeting was adjourned at 10:25 on a motion made by Vice-Chairman Eckley, seconded by Charles A. Beasley.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
CALLED MEETING MINUTES
NOVEMBER 19, 2013
Members present were Travis Windham, Chairman; David Addison, member; Gordon Eckley, Vice-Chairman; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Sherry Kerr (taking minutes in the absence of Julie Atkinson).
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING AND INVOCATION
Chairman Windham opened the meeting and welcomed everyone. Councilman Addison gave the invocation.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Vice-Chairman Eckley made the motion to approve the agenda as written. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
- LEASE PURCHASE AGREEMENT ON PURCHASE OF AMBULANCE
Mr. Watkins said that this was a three year lease. He said that the insurance money that was received would pay for the first two years and that a bond would pay for the third year.
Councilperson Josey made the motion to approve ordinance for second reading. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
AWARDING OF BID ON PAVING PROJECT AT EMS FACILITY
Mr. Watkins said the bid was awarded to Rowe, Inc. and would involved resurfacing existing driveway to loading dock and a concrete turnaround. The total amount for the
Job was $251,333, which came from C Funds. The project will be completed in 45 days from award date (November 19, 2013). Mr. Watkins said he hopes that EMS will move in by the end of December or first of January.
Councilman Fountain made the motion to approve and accept the Rowe, Inc. as the low bidder. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
ADJOURN
The meeting was adjourned at 9:45 on a motion made by Vice-Chairman Eckley, seconded by Councilman Fountain.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
NOVEMBER 12, 2013, 9:30 A.M.
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Tim DuBose.
Others present were Dorothy Mills, Herman Felix, Ruby Gibbs, Sam Joye, Carrie Gass. Media present was Ray Alexander, of The Observer.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Addison gave the invocation and led the Pledge of Allegiance. Chairman Windham welcomed everyone.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilperson Josey approved the agenda as mailed. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF OCTOBER 8, 2013 AND CALLED MEETING MINUTES OF OCTOBER 11, 2013
Vice-Chairman Eckley made the motion to approve the minutes of said meetings as mailed. Councilman Beasley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
A. LEASE PURCHASE AGREEMENT ON PURCHASE OF AMBULANCE
Mr. Watkins said this was the same ambulance that was approved about a month ago. He said the County finally got insurance settlement and it was not enough to purchase a new one. Mr. Watkins said they received $100,000 on insurance, and the total purchase amount was $145,000. He said balance would be paid in 2015.
Page 2, Lee County Council Minutes, November 12, 2013
Councilman McCutchen made the motion to approve for first reading. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
- AMENDMENT OF ORDINANCE 1-11, IN REGARDS TO THE LEE COUNTY RETIREMENT HEALTH INSURANCE
Mr. Watkins said that the maximum benefit amount was $300 towards retiree insurance, with a partial amount being $150. He said this amendment would allow HRAs for our retirees and would allow them to purchase insurance coverage outside the state coverage. He said this would take effect on January 1. Mr. Watkins said they can change at any point. He said that approximately 18 retirees are eligible for this benefit.
Vice-Chairman Eckley made the motion to approve for second reading approval. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
- NEW PRESCRIPTION CARD FOR LEE COUNTY CITIZENS
Mr. Watkins said that anybody can get this card at no cost. He said that a person just needed to present this card to the pharmacy to see if there is a generic drug available and to see if this card would pay on the prescription. Mr. Watkins said that all local drug stores will accept this card.
Mr. Watkins said this company will come in and hand out applications at drug stores and talk to our people if they are interested in getting a card.
Councilperson Josey made the motion to approve for second reading. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL OF ORDINANCE
- A. RENEWAL OF AGREEMENT WITH CITY OF BISHOPVILLE FOR VICTIM’S ADVOCATE ASSISTANCE FROM SHERIFF’S DEPARTMENT TO THE CITY OF BISHOPVILLE
Mr. Watkins said this was the third year we have had this agreement with the City and just needed to renew it.
Councilperson Josey made the motion to approve for third and final reading. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 3, Lee County Council Minutes, November 12, 2013
PROCLAMATION DECLARING THE MONTH OF NOVEMBER AS “PANCREATIC CANCER AWARENESS MONTH” IN LEE COUNTY
Vice-Chairman Eckley read the proclamation and made the motion to approve the proclamation. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
COMMITTEE REPORTS
- HEALTH, EDUCATION AND WELFARE
Councilperson Josey stated that she attended classes at SCAC, a coffee for Dr. Andrews, and the retirement party for Albert Bradley.
- PLANNING, TAXES & PERSONNEL
Councilman Beasley thanked everyone for their concerns and prayers. He said he attended the Grady Brown dedication ceremony and a few other meetings. He said he was excited to see how the penny sales tax is working.
- BUILDINGS, LAND & PROPERTY
Vice-Chairman Eckley said that Public Works is starting to catch up on dirt roads. He also reported that Central SC Alliance will be looking at the spec building this week.
- PUBLIC SAFETY
Tim DuBose said that November is Prostrate Cancer Awareness Month. He also reported that flu season is among us.
He said that they were still working on the EMS building every day and said they should be in by the end of the year of the first of 2014. He also commented that EMS was fully staffed at this time.
Mr. Watkins said that four fire trucks had been ordered and should be in by February. The first one is in and is in Sumter and should be here by December.
- RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey was not present to give report. Mr. Addison said that the Recreation Department did a good job in helping with the Ashwood reunion. He said he did attend a school board meeting.
Carrie Gass said the Concerned Citizens met on November 4 in reference to the Affordable Act with Obama Care and 40 people attended. She said the next meeting is in February and encouraged people to get proper identification picture ID for voting purposes. She said all meetings are open to the public.
Page 4, Lee County Council Minutes, November 12, 2013
Council on Aging thanked council for their support.
Councilman Addison said they are preparing office space for transportation and were
Looking at a first of the year start date.
WAYS & MEANS
Councilman Fountain said that all departments seem to be staying within their budgets.
- ADMINISTRATOR’S REPORT
Mr. Watkins said that he attended several meetings.
He also said that the County was in the process of planning for the penny sales tax projects.
PUBLIC COMMENT
Ruby Gibbs Williams said that it was great to see the progress of the penny sales tax.
EXECUTIVE SESSION
- A. CONTRACTUAL MATTER FOR THIRD PARTY SERVICES
- B. UPDATE ON PENDING LEGAL MATTER
Council entered Executive Session at 10:23 a.m. on a motion made by Councilman Beasley, seconded by Vice-Chairman Eckley.
Council came out of Executive Session at 10:50 a.m. on a motion made by Councilman McCutchen, seconded by Vice-Chairman Eckley. No votes were taken.
ADJOURN
The meeting was adjourned at 10:52 a.m. on a motion made by Vice-Chairman Eckley.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
CALLED COUNCIL MEETING
OCTOBER 11, 2013
MAIN COUNCIL CHAMBERS – FIRST FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Charles A. Beasley, member; Gordon Eckley, Vice-Chairman; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Dwayne Huggins.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING AND INVOCATION
Chairman Windham opened the meeting and welcomed everyone. Vice-Chairman Ecley gave the invocation.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Vice-Chairman Eckley made the motion to approve the agenda as mailed. Councilman Beasley seconded the motion. Chairman Windham called for the vote, and motion carried.
RESOLUTION AUTHORIZING THE PURCHASE OF AN AMBULANCE
Chairman Windham read the resolution authorizing the purchase of an ambulance. Mr. Watkins said that two of the county’s ambulances had been damaged in accidents. He said that this resolution would allow the County to purchase a demo model ambulance with less than 5,000 miles for a discounted price of $85,000. The insurance proceeds from the accident netted $15,000, further reducing the purchase amount to around $50,000-60,000.
Vice-Chairman Eckley made the motion to approve resolution to authorize the purchase of an ambulance. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 2, Lee County Council Minutes, October 11, 2013
ACCEPTANCE OF BID FOR PAVING PROJECT WITH CHARLES SMITH, LLC
Mr. Watkins said that this paving project was for Carolina Metal Finishing. He said the
County had received grant funds of $50,000 to do the paving. Mr. Watkins said the
Original bid came in at $83,000, but Mr. Smith agreed to do the work for $50,000.
Councilman Beasley made the motion to approve the acceptance of bid for paving
Project with Charles Smith, LLC. Councilman Fountain seconded the motion. Chairman
Windham called for the vote, and motion carried.
ADJOURN
The meeting was adjourned at 9:36 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Beasley.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
OCTOBER 8, 2013
MAIN COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; David Addison, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Clerk to Council/Assistant Administrator; Paul Fata, Mike Bedenbaugh, Thaddeus Dickey. Others present were Lottie Jones, Patricia Blanding, Dr. Wanda Andrews, Bobbi Adams, Sandy Jenkins, Bettye Scott, Carrie Gass, Eloise Johnson. Media present was Ray Alexander, of The Observer.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Addison gave the invocation and led the Pledge of Allegiance. Chairman Windham welcomed everyone and stated that Councilman Beasley had additional surgery and was not able to attend the meeting and Vice-Chairman Eckley was out of town.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilperson Josey made the motion to approve the agenda as mailed. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF SEPTEMBER 10, 2013
Councilman McCutchen made the motion to approve the minutes from regular meeting of September 10, 2013 as written. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 2, Lee County Council Minutes, October 8, 2013
BETTYE SCOTT, OF THE LEE COUNTY TRANSPORTATION COMMITTEE, WILL GIVE PRESENTATION ON THE PENNY SALES TAX TRANSPORTATION PROJECT
Ms. Scott gave an overview of the plan of the transportation project in Lee County. She said she hoped the projected start date would be January /February, 2014. She stated that the rides will be free and anyone is eligible.
Sandy Jenkins presented the different routes the buses will run.
Ms. Scott said there is a memorandum of agreement that had been given to the County and said that is there was any confusion, they would redo wording and have the Chairman sign off. She also said there would be another agreement to discuss inkind services.
Mr. Watkins said he would plan to place the agreement on the council agenda next month.
Chairman Windham thanked Ms. Scott and the Lee County Task Force Committee for their hard work.
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
A. AMENDMENT OF ORDINANCE 1-11, IN REGARDS TO THE LEE COUNTY RETIREMENT HEALTH INSURANCE
Mr. Watkins said the County helps retirees after they separate from service. He said that if an employee completes their final 20 years with the County and has 28 years of service with the state, the County will pay $300 towards their insurance if they are 65 or older. The change in this Ordinance would allow the retiree to purchase from a third party provider.
Mr. Watkins said the County would set up a Health Retirement Account for retirees in which an employee could purchase a supplement. The full benefit would be $300 and partial would be $150. He said the retirees would not be required to leave state system. He also stated that if they choose to change, they could change back to state system one time.
Councilperson Josey made the motion to approve for first reading. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 3, Lee County Council Meeting Minutes, October 8, 2013
- B. NEW PRESCRIPTION CARD FOR LEE COUNTY CITIZENS
Mr. Watkins said this issue was discussed at the SCAC conference. He said these prescription cards would be distributed to the citizens of the county at no cost to the citizen. He said they would present the card to the pharmacy to determine if they could save money on generic medications. Mr. Watkins said that the majority of the counties of the state have a program like this and said that all local pharmacies recognize this card.
Councilperson Josey made the motion to approve for first reading. Councilman Fountain seconded the motion. Chairman Windham called for vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
- A. RENEWAL OF AGREEMENT WITH CITY OF BISHOPVILLE FOR VICTIM’S ADVOCATE ASSISTANCE FROM SHERIFF’S DEPARTMENT TO THE CITY OF BISHOPVILLE
Mr. Watkins said this is the third year we have renewed this contract. He said that all fines and fees come through the Magistrate Court for the City. This contract basically says that if victim’s advocate services are needed, this agreement will provide the availability of these services.
Councilman Fountain made the motion to approve for second reading approval. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL OF ORDINANCE
- CONTRACT FOR BILLING AGREEMENT FOR FIRE SERVICES
Mr. Watkins said this was simply a third party agency. He said that most accidents in the county would be able to bill insurance companies. Mr. Watkins said this would expedite process and get funds for county, without any effect on policy or premium.
Councilperson Josey made the motion to approve for third reading. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 4, Lee County Council Minutes, October 8, 2013
- RENEWAL OF CONTRACT WITH ABSOLUTE TOTAL CARE – HMO THAT ASSISTS WITH MEDICAID BILLING FOR EMS
Mr. Watkins said this is a third party HMO and the County works through this company to be reimbursed, and we are basically just updating the contract.
Councilman McCutchen made the motion to approve for third and final reading. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
- CONTRACT WITH CAPITAL SOLUTIONS TO PURSUE GRANT FUNDS FOR LEE COUNTY
Mr. Watkins said this is a third party that writes and pursues grants for counties. He said that it is a contingency based service.
Councilperson Josey made the motion to approve for third and final reading. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
- CONTRACT FOR CLEAN UP SERVICES RELATED TO NATURAL DISASTER
Mr. Watkins said the county is recommending a third party vendor in the event that we have a disaster. He said that the County has a standing agreement, and this would help in billing for FEMA and other things in the event of a disaster.
Councilman Fountain made the motion to approve for third and final reading. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
COMMITTEE REPORTS
- HEALTH, EDUCATION AND WELFARE
Dr. Wanda Andrews was present to update Council on the progress of the school since its new year had started. She reported that the school has gotten off to a great start. She said she would be hosting a coffee at the Dennis Building on October 24.
Chairman Windham thanked her for being at the meeting.
- PLANNING, TAXES & PERSONNEL
Councilman Beasley was not present
Page 5, Lee County Council Meeting Minutes, October 8, 2013
- BUILDINGS, LAND & PROPERTY
Vice-Chairman Eckley not present. Mr. Watkins said that the County has completed the roof on the Clemson building. He also reported that four rural fire stations roofs are being replaced through the penny sales tax funds.
He also reported that the Spring Hill Fire Department site is being prepped and work should begin within 30 days.
Mr. Watkins reported that the Animal Shelter and Community Center has to go through the bidding process.
Mr. Watkins said that county is still working on EMS building but should be moving EMS headquarters with 45-60 days.
- PUBLIC SAFETY
Mike Bedenbaugh said October is Fire Prevention Month. Fire responded to 63 calls lat month.
Dwayne Huggins reported for EMS and said they responded to 316 calls. He said they were picking up new ambulance this week and the revenue last month was $83,000.
- RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey said they are in football season right now and games are on Monday, Tuesday, and Thursday. He said there was going to be an alumni football game between Mt. Pleasant and Bishopville High School.
He also reported that the Cotton Festival was very successful and netted about $12,000.
Councilman Addison thanked Thaddeus and the Transit Committee for their hard work.
- WAYS & MEANS
Councilman Fountain said the departments continue to do well in keeping within their budgets.
- ADMINISTRATOR’S REPORT
Mr. Watkins said that he attended an Administrator’s meeting. He also attended the Economic Summit in Sumter and also toured the Continental plant.
Page 6, Lee County Council Minutes, October 8, 2013
PUBLIC COMMENT
Bobbi Adams shared a concern that she had that had to do with an animal issue and said she felt that there was a lack of cooperation between the City and the County.
Mr. Watkins told her that she could discuss this matter with him after the meeting.
She also stated that she felt there was a lack of concern on what our town looks like and we needed to look at turning downtown around.
Henry Carter asked if the County talked to Continental about expanding in Lee County.
ADJOURN
The meeting was adjourned at 11:00 a.m. on a motion made by Councilman Addison, seconded by Councilman Fountain.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
AUGUST 13, 2013
MAIN COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Mike Bedenbaugh, Tim DuBose, Paul Fata. Others present were Dorothy Mills, Hannah Hickman, Lucille Thomas, Bobbi Adams, Carrie Gass, George Roberts, Linda Butters, Ruby Gibbs Williams, Deb Tindal, Sarah Lyles. Media present was Ray Alexander, of The Observer.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Windham called the meeting to order and Councilman Addison gave the invocation.
REQUEST FOR MOTION ON ADOPTION OF RECOMMMENDED AGENDA
Chairman Windham said there was a change to Item 6 in which only the only appointment made today would be Benny Maresca because there was not enough time to contact the remainder of the members of the Alliance.
Councilperson Josey made the motion to approve the agenda with the revision. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF JULY 9, 2013
Councilman Addison made the motion to approve the Minutes from regular meeting of July 9, 2013. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
SARAH LYLES, OF PALMETTO PRIDE, WILL PRESENT AN ADOPT-A-HIGHWAY AWARD TO LEE COUNTY PARK
Ms. Sarah Lyles, with Palmetto Pride, presented Mr. Shell, of Lee Natural Area, as the county winner for Adopt-A-Highway.
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
A. CONTRACT FOR BILLING AGREEMENT FOR FIRE SERVICES
Vice-Chairman Eckley read the ordinance, which stated that the Lee County Fire Department was going to bill for fire and rescue related incidents and to utilize a third party billing company.
Councilperson Josey made the motion to approve for first reading approval. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
B. RENEWAL OF CONTRACT WITH ABSOLUTE TOTAL CARE – HMO THAT ASSISTS WITH MEDICAID BILLING FOR EMS
Mr. Watkins said that the county has been doing business with them for five or six years and we are in the process of updating contract. The terms of the contract have not changed, however, some of the legal language has been changed and all parties would need to agree on the language.
Councilman McCutchen made the motion to approve for first reading approval of ordinance. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
C. CONTRACT WITH CLEAN UP SERVICES RELATED TO NATURAL DISASTER
Mr. Watkins said that having this contract in place would help organize things during a disaster and would help with getting assistance in federal funds and resources.
Vice-Chairman Eckley made the motion to approve for first reading. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
D. CONTRACT WITH CAPITAL SOLUTIONS TO PURSUE GRANT FUNDS FOR LEE COUNTY
This company is pursuing possible CDBG funds and USDA funds and helping with grant process. They only get paid if they secure funds for the county.
Page 3, Lee County Council Meeting Minutes, August 13, 2013
Vice-Chairman Eckley made the motion to approve for first reading. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
E. CONTRACT WITH GATEWAY EDI – ELECTRONIC BILLING SERVICE FOR EMS
Mr. Watkins said that this contract with Gateway EDI would allow Lee County to fill 99% of its claims electronically, translating into faster pay, more efficiency in the office, thereby freeing up time to follow up with older claims, debt setoff, and overflow from EMS.
Councilman McCutchen made the motion to approve for first reading of ordinance. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
APPOINTMENT OF BENNY MARESCA, OF BIOSOLUTIONS, TO THE LEE COUNTY ECONOMIC DEVELOPMENT ALLIANCE
Vice-Chairman Eckley made the motion to approve Benny Maresca to the Lee County Economic Development Alliance. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
RESOLUTION PROCLAIMING AUGUST 19-23 AS NATIONAL AVIATION WEEK
Vice-Chairman Eckley read the resolution and thanked Ms. Linda Butters and George Roberts for their dedication and hard work for the airport.
COMMITTEE REPORTS
A. HEALTH, EDUCATION & WELFARE
Councilperson Josey said she attended the district meeting at Lower Lee School where they received the Palmetto Award. She also attended Dr. Richardson’s retirement dinner.
B. PLANNING, TAXES & PERSONNEL
Councilman Beasley was not present due to a doctor’s appointment. Chairman Windham said that a public meeting regarding highway assessment in the county was scheduled for August 26 from 4-6 at the City/County complex, sponsored by Santee Lynches.
Page 4, Lee County Council Meeting Minutes, August 13, 2013
C. BUILDINGS, LAND & PROPERTY
Mr. George Roberts said that the Lee County Airport was hosting a Business After Hours on August 23 at 5:00 to dedicate the new office building and invited everyone to attend.
Vice-Chairman Eckley said that Nunnery Roofing would start on the roof at DHEC before the end of August.
He also said there would be a prebid meeting for the repair of roofs on four rural fire stations next week. He said that project had been advertised in SCIBO.
Vice-Chairman Eckley said that construction on the Spring Hill Fire Department should start this month.
He said that the new roof was being installed on the Clemson building.
Jeff Burgess was not present but wanted Council to go into Executive Session to update them on a potential prospect.
D. PUBLIC SAFETY
Mike Bedenbaugh said that the Fire Department responded to 126 calls. He also reported that the nuclear drill went very well.
Tim DuBose said that for the year 2012/2013, EMS responded to 3600 calls, 3,324 of which were transports. He said they had 380 calls for July.
He reported that he had two openings that he hoped to fill this week.
E. RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey was not present to give report. Mr. Watkins said that they were taking registrations for fall sports through August 23.
Councilman Addison said that he attended the Association of Counties conference and they covered some good topics and he learned a lot.
He said that attended a meeting regarding Diabetes for Males.
He said that Mrs. Scott will be coming before council shortly and that transportation should be in operation by end of year.
He also commented that it was hard to keep up with the grass in the parks and it needed to be edged.
Page 5, Lee County Council Meeting Minutes, August 13, 2013
F. WAYS & MEANS
Councilman Fountain said that he had nothing new to report.
G. ADMINISTRATOR’S REPORT
Mr. Watkins said that the Community center and the Animal Shelter should be going for bid within 60 days.
He said that he attended the swearing in ceremony for Calvin Collins as City Police Chief.
Mr. Watkins also said that he attended training classes for Administrators at Hilton Head.
PUBLIC COMMENT
Carrie Gass commended Council for seeking outside help with grants, etc.
She also asked about the electronic billing in that would it be possible to hire another person instead of going with a company to do this.
She said that the Concerned Citizens for Lee County was having two clean up days.
EXECUTIVE SESSION
A. COUNCIL WILL ENTER EXECUTIVE SESESION TO DISCUSS A CONTRACTUAL
AGREEMENT REGARDING THE POSSIBLE LOCATION OF A PROSPECT IN THE JAMES INDUSTRIAL PARK
The council entered Executive Session at 10:15 a.m. on a motion made by Councilman
Addison, seconded by Vice-Chairman Eckley. Council came out of Executive Session at
10:43 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman
Fountain. No votes were taken.
ADJOURN
The meeting was adjourned at 10:44 on a motion made by Vice-Chairman Eckley,
Seconded by Councilman Addison.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
JULY 9, 2013
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present was Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Thaddeus Dickey, Jeff Burgess. Others present were Sonny Sims, Deb Tindal, Nancy Galloway, Ruby Gibbs Williams, Doris Winstead, Betty Thomas, Hannah Hickman, Deepal Elitamby, Kathy Powell, Dr. Michael Mikota, Carrie Gass, Sam Joye, Danny Simon, Bobbi Adams, Henry Carter. Media present were Randy Burns, of The Item; and Ray Alexander, of The Observer.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
Chairman Windham opened the meeting and welcomed everyone. Vice-Chairman Eckley gave the invocation.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Charles A. Beasley made the motion to approve the agenda as mailed. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF JUNE 9, 2013 AND CALLED MEETING MINUTES OF JUNE 19, 2013
Councilperson Josey made the motion to approve the minutes as written. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 2, Lee County Council Meeting Minutes, July 9, 2013
KATHY POWELL, OF SANTEE LYNCHES COG, WILL INTRODUCE DR. MICHAEL MIKOTA AS THE NEW EXECUTIVE DIRECTOR AND GIVE A BRIEF OVERVIEW OF THE SERVICES SANTEE LYNCHES PROVIDES TO LEE COUNTY
Dr. Mikota gave a brief introduction of himself and told the council about some of the future plans he has for Santee Lynches and the counties that it serves. Kathy Powell gave an overview of the services that Santee Lynches offers and said that for every dollar that Lee County invests in Santee Lynches, a return of $75 is given back to Lee County.
SONNY SIMS, OF JACKSON AND SIMS, WILL UPDATE COUNCIL ON THE PLANS OF THE PROPOSED COMMUNITY CENTER AND ANIMAL SHELTER
Mr. Sims said that the County is proposing to locate the community center in Chappell Park. He said the funds would come from the penny tax proceeds, along with federal grant funds of $200,000. He said it would be a metal building, with brick trim and would hold up to 300 people.
Councilman Addison asked about a completion date, and Mr. Watkins said that it was in the planning stages.
Mr. Sims said the Animal Shelter had a budget of $300,000. Mr. Watkins said that the county has outgrown its current location of Highway 341, and the county wanted to get it closer to Public Works. With it being closer to Public Works, the county would be able to utilize inmate labor. Mr. Watkins also pointed out the animal shelter would be near the airport for the adoption of pets when they are flown out of the county.
Mr. Sims said that the floors would be concrete for good drainage and would have good ventilation.
Chairman Windham asked Mr. Sims if he was comfortable with the proposal in reference to sunlight and ventilation. Mr. Sims responded yes. He said there would be outdoor and indoor kennels with fenced in area around the facility.
COMMITTEE REPORTS
A. HEALTH, EDUCATION & WELFARE
Councilperson Josey said that Julie Tice-Atkinson could not be present to give a report. She also mentioned that the school district had hired a new school superintendent, Dr. Wanda Andrews.
Page 3, Lee County Council Minutes, July 9, 2013
B. PLANNING, TAXES & PERSONNEL
Councilman Beasley said that his committee plans to meet with Transportation Committee soon. He also mentioned that the Council was invited to Dr. Richardson’s retirement on July 9.
C. BUILDINGS, LAND & PROPERTY
Vice-Chairman Eckley said that the bids for the roof on the Clemson Extension building had been done. He also mentioned there were numerous leaks in the DHEC roof and our insurance would be paying for a new roof on that building.
Jeff Burgess said that he had three active prospects, in which one is looking at the Ahlstrom Building, and the other is looking at spec building.
Jeff said that he had met with a group that looked at the James Industrial Park. He said he had ten inquiries to date, with 1/3 of those coming from SCDOC and the remaining coming from SC Alliance.
D. PUBLIC SAFETY
Councilman McCutchen said that he was excited about the new animal shelter.
Major Simon was present and said that the final numbers for the budget would be in next week for the jail. He said he anticipated about an 18% increase. He said the jail was installing new cameras and intercoms.
Mr. Watkins said that EMS had over $115,000 in revenue and the non-emergency calls had picked up.
E. RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey said that Recreation Department was in the middle of summer camp and was using the primary school and cafeteria.
Mrs. Gas said on July 12, the NCNW was holding a banquet in which the tickets are $25 each. She said this would be a special occasion and the NCNW was proud to the owners of Dr. Mary McLeod Bethune’s birthplace.
Hannah Hickman said that a Media Banquet was scheduled for July 19 in which Randy Burns, of The Item and Gee Atkinson, of The Observer would be recognized.
Page 4, Lee County Council Minutes, July 9, 2013
Councilman Addison said that the Quality of Life Committee had created a Beautification Committee to plant flowers in various places. He said this would be initiated through supervision of Recreation, and they were looking for Administration for money to buy flowers.
He said he had complaints on two parks. He said one complaint had to do with park in Woodrow, in which the lease had expired on this property. He said the main complaint was the safety of the children. The other complaint was the Green Acres Park, in which people feel the children are in danger and want to know if the county can fence the park in.
F. WAYS & MEANS
Councilman Fountain said the new budget is in effect and departments are carefully monitoring spending.
G. ADMINISTRATOR’S REPORT
The County has completed the bond bid process. We received three bids, and accepted a bid with an interest rate of 1.72%. The County will net $4.8 million of the $8 million that was bonded. The County had a single A rating, which helped us get a lower interest rate.
Mr. Watkins said the County was going to replace the roof on the Clemson Extension Building, and half of the cost was being provided by Judy Bryant Alderman, in which the building is named for her father.
Mr. Watkins said it should be 60-90 days to complete the EMS Building. He said they are reinforcing metal beams to make more wind resistant.
He said the County is working on implementing the expenditures of the first 14 projects of the bond money.
He said the Spring Hill Fire Station should be complete with 60-90 days.
Mr. Watkins said the four new fire trucks had been ordered, and one ambulance has been put out for bid.
Councilman Beasley thanked Ruby Gibbs for using her federal money that had been aside for the community center.
Sam Joye gave an update on the Fatherhood program. He said they have picked up 14 clients, who have come through the court system. He said these men would either be going to jail or through this program.
Page 5, Lee County Council Minutes, July 9, 2013
Roger Gore, Executive Director, said the goal is to teach these people about raising children and the family concept and make them productive citizens.
Sam Joye said that he needed help from Council.
PUBLIC COMMENT
Carrie Gass – She mentioned that Gerald Malloy would be the speaker at the NCNW banquet.
She talked about the Salkahatchie Program that has been in place for ten years. She said from 2003-2012, this program has provided for 92 homes and spent $242,618 on these homes, with 1,091 participants that came to Lee County.
Hannah Hickman – she had a concern about the location of the community center. She asked if the County has any land available as an alternative location for the community center.
Councilperson Josey said that it was good to see a full house this morning for the Council meeting. She said she was very impressed about the Fatherhood program.
Deb Tindal said that the DSS building needed beautification because there are no shrubs, etc.
Ruby Gibbs Williams said the Rural Leadership Institute had received a grant to do 20 mammograms for persons with no insurance. She also mentioned that she was working on an obesity project and had received grant funds of $16,000 to work on health disparities.
ADJOURN
The meeting was adjourned at 11:02 on a motion made by Vice-Chairman Eckley,
Seconded by Councilman Beasley.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
CALLED MEETING MINUTES
JUNE 19, 2013
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman ; David Addison, member; Charles Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Connie Brown. Others present were Henry Carter; Gee Atkinson.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Windham opened the meeting and Vice-Chairman Eckley gave the invocation and led the Pledge of Allegiance.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilman Beasley made the motion to approve the agenda as mailed. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL OF ORDINANCE
A. LEE COUNTY BUDGET FY 2014
Mr. Watkins said that the proposed budget FY 2014 was $11,273,850.76, which is $92,064.84 less than the current year. This budget contains no salary increases and does include a 3 mil tax increase.
Councilman Fountain made the motion to approve the Lee County Budget FY 2014 for third and final reading. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried. All in favor.
Page 2, Lee County Council Called Meeting Minutes, June 19, 2013
Councilman Eckley commented that this was the first millage increase the County has had in four years.
B. LEE COUNTY SCHOOL BUDGET FY 2014
Mr. Watkins said that the proposed funding level for the Lee County School Budget FY 2014 was $5,355,746, which is an increase of $62,440 over last the current year’s funding level. Basically, the County gave the school the funding without doing a millage increase.
Councilperson Josey made the motion to approve the Lee County School Budget FY 2014 for third and final reading. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried. All in favor.
Chairman Windham said that he called Sanya Moses about the school board meeting on the bonds, and she recommended waiting to get the new superintendent on board.
C. TAX ANTICIPATION NOTE
Mr. Watkins said the County does this every year, and this note basically authorizes the County to borrow up to $1.5 million if the need arises to help with cash flow until the taxes come in. The County has not used a TAN in four years.
Vice-Chairman Eckley made the motion to approve the TAN for third and final reading. Councilman Beasley seconded the motion. Chairman Windham called for the vote, and motion carried. All in favor.
D. ROAD USER MAINTENANCE FEE
Mr. Watkins said the fee would go up to $15 per vehicle and would be used for the maintenance of county roads. The county has over 400 miles of dirt roads to maintain, and this fee would generate $70,000 towards that cost. The only change that was made in the ordinance since last reading was that it was made effective August 1, 2013 because the tax notices for July had already been sent out.
Vice-Chairman Eckley made the motion to approve the Road User Maintenance Fee for third and final reading. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried. All in favor.
Councilman Addison asked if these roads had been assigned to the County. Mr. Watkins responded that the county roads with easements or prescriptive easements had been assigned to the county. He said he would get with Public Works director to review the roads.
Councilperson Josey asked if the Administrator and Public Works Director contact each council member to see what needs are in their specific areas.
Page 3, Lee County Council Called Meeting, June 19, 2013
UPDATE ON WORLD FUELD CONTRACT FOR SUPPLYING FUEL FOR AIRPORT
Mr. Watkins said that the County had already had two readings on this matter, and
There was an issue of an indemnification clause that needed to be addressed before we could have third reading. Since the County is not going to be purchasing a large volume
Of fuel, there will be no need for a contract. The county will buy as needed.
ADJOURN
The meeting was adjourned at 9:55 a.m. on a motion made by Councilman Beasley,
Seconded by Councilperson Josey.
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CHAIRMAN VICE-CHAIRMAN
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CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
JUNE 11, 2013
MAGISTRATE’S COURT ROOM – GREGG STREET
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Paul Fata, Connie Brown, Herbert Mozingo, Danny Simon. Others present were Bobbi Austin, Carrie Gass, Hannah Hickman, Bettie Toney, Henry Carter, Kristie Stokes, Willie Blyther, Sam Joye. Media present were Randy Burns and Ray Alexander.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
Chairman Windham opened the meeting, and Councilman Addison gave the invocation and led the Pledge of Allegiance.
PUBLIC HEARING
The public hearing was opened at 6:05 p.m. on a motion made by Councilman Fountain, seconded by Councilman McCutchen.
A. LEE COUNTY BUDGET FY 2014
Mr. Watkins said that the Ways and Means Committee had met several times and was presenting a balanced budget of $11,273,850.76, which is $93,000 over the projected revenues of $11,180,850.76. This budget does include a three mill tax increase, which takes care of the $93,000.
Page 2, Lee County Council Minutes, June 11, 2013, Magistrate’s Court Room
Mr. Watkins also reviewed some procedural changes that appear in the front part of the budget book. Number six was changed to read “if the employee does not have adequate time built up, they will not get paid if they have to take leave.” He also referenced the travel reimbursement would go to 56.5 cents per mile, effective July 1. Also mentioned that if a conference starts in the morning and the location is two or more hours away, then the person is authorized to go to their destination the night before.
Chairman Windham thanked Administrator and Ways and Means Committee for their efforts in balancing the budget. He said the County has not had a tax increase in the last four years on county operations.
Comments:
Carrie Gass – She said she had attended some of the Ways and Means Committee meetings and understood why the county had to go up in taxes. She said the Council needed to look at why funds are there and should do long-range planning and look at the demographics of the county.
Suggestions:
She addressed education and said there were three finalists being interviewed for the superintendent’s job. She said that one councilperson was in attendance, and she was disappointed in the turnout. She said the County needs help and should contact the state and national officials to meet with them.
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Bobbi Austin – She said it distresses her to see the conditions on Main Street and the vacant homes in town. She said that it is not attractive to outsiders, especially the unkept properties and burned out homes. She also wanted a more detailed explanation of the $20,000 cut in the Economic Development budget.
Henry Carter – He wanted to reiterate what Ms. Gass said. He said that three taxes in
One year was too much. He asked what the Economic Development Board is doing. He
Said that Lee County can’t get anything. He also commented that the House of Representatives and the Senate are not doing their jobs.
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Bettie Toney – What is the vision for the next three, five, or 10 years?
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Page 3, Lee County Council Minutes, June 11, 2013, Magistrate’s Court Room
Hannah Hickman – Asked how the citizens are notified about receiving the Homestead
Exemption Tax. She asked if the homeowner has to live in their home and what if they
Have more than one home. How many are they getting credit for? Are they notified by
Mail?
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Sam Joye – Reiterated what Carrie Gass said. He said that the citizens need to know
What is going on.
The public hearing was closed at 6:35 p.m. on a motion made by Councilman Fountain,
Seconded by Councilperson Josey. Chairman Windham called for the vote, and motion
Carried.
B. LEE COUNTY SCHOOL BUDGET FY 2014
This public hearing was opened at 6:36 p.m. on a motion made by Councilman McCutchen, seconded by Councilman Addison.
Mr. Watkins said that the Lee County School Budget was being presented in the amount of 5,355,746. Mr. Watkins said that the school asked for a 2.8 mil request, and this figure did include that increase.
Kristie Stokes said that the budget did include a step increase to teachers and support staff.
There were no questions on the school budget by the audience.
The public hearing closed at 6:40 p.m. on a motion made by Councilman McCutchen, seconded by Councilperson Josey. Chairman Windham called for the vote, and motion carried.
C. TAX ANTICIPATION NOTE
This public hearing was opened at 6:41 p.m. on a motion made by Councilman Beasley, seconded by Councilman Addison.
Mr. Watkins said that the County has not used a TAN in the last four years. He said this Ordinance would authorize the County to borrow up to $1.5 million to help with the cash flow, if the need arises.
There were no comments from the audience. The public hearing was closed at 6:45 on a motion made by Councilman McCutchen, seconded by Councilman Beasley.
Page 4, Lee County Council Minutes, June 11, 2013, Magistrate’s Court Room
D. ROAD USER MAINTENANCE FEE
The public hearing was opened at 6:46 on a motion made by Councilperson Josey, seconded by Councilman Beasley.
Mr. Watkins said that the County is made up of 480 miles of dirt roads. He explained that this Road User Maintenance Fee will go to maintain the roads of Lee County. He said that one mile of road cost approximately $60,000 to rock. He said that 25% of C funds can go for maintenance of dirt roads.
Comments:
Henry Carter – asked if the County could buy recycled asphalt from Palmetto Paving, He said that it may be cheaper. He said as far as the maintenance fee, Lee County does not compare to bigger counties. He said that the Council needs to contact the House and Senate about this.
Myrtis Bryant – asked if the money going to be used for county roads? Mr. Watkins said that most of the resurfacing is on county roads and said that the County could use C funds to pave roads in the City.
Hannah Hickman – She asked about the $60,000 to pave a dirt road. Mr. Watkins said that it cost this much to rock one mile of road.
The public hearing was closed at 7:00 p.m. on a motion made by Councilman McCutchen.
E. TRANSFER OF PROPERTY DEED TO CITY OF LYNCHBURG
Mr. Watkins said this was an oversite on the county’s part. He said that it had three readings, but the deed of the property was never executed by Mr. Boland. He said the deed should be amended to include Mr. Watkins’ name and Chairman Windham’s name.
No comments. The public hearing was closed at 7:02 p.m on a motion made Councilman Beasley, seconded by Councilperson Josey.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilperson Josey made the motion to approve the agenda as mailed. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 5, Lee County Council Minutes, June 11, 2013, Magistrate’s Court Room
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF MAY 14, 2013 AND CALLED MEETING MINUTES OF MAY 17, 2013 AND MAY 24, 2013
Councilman McCutchen made the motion to approve the minutes as written. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
A. LEE COUNTY BUDGET FY 2014
Councilman Fountain made the motion to approve the Lee County Budget FY 2014 for second reading approval in the amount of $11,273,850.76, which includes a 3 mill tax increase. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
B. LEE COUNTY SCHOOL BUDGET FY 2014
Councilman Beasley made the motion to approve the Lee County School Budget FY 2014 for second reading in the amount of $5,355,746, which includes the maximum potential millage increase of 2.8 mills. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
C. TAX ANTICIPATION NOTE
Councilman McCutchen made the motion to approve the Tax Anticipation Note for second reading up to $1.5 million if needed. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
D. ROAD USER MAINTENANCE FEE
Councilman McCutchen made the motion to approve the Road User Maintenance Fee to include an increase of $5 per vehicle, which would make it $15 per vehicle. This would generate $210,000 per year for the maintenance of county roads. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL
A. TRANSFER OF PROPERTY DEED TO CITY OF LYNCHBURG
Councilman Addison made the motion to approve the transfer of property deed to City of Lynchburg for third and final reading. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 6, Lee County Council Minutes, June 11, 2013, Magistrate’s Court Room
APPOINTMENT OF BRENDA SUE BOYCE TO THE LEE COUNTY ASSESSMENT BOARD OF APPEALS
Councilperson Josey made the motion to appoint Brenda Sue Boyce to the Lee County
Assessment Board of Appeals. Councilman Beasley seconded the motion. Chairman
Windham called for the vote, and motion carried.
COMMITTEE REPORTS
**Chairman Windham said that Councilman Eckley was not present because he was out of the state and had been delayed at the airport.**
A. HEALTH, EDUCATION AND WELFARE
Councilperson Josey did not have a report.
B. PLANNING, TAXES & PERSONNEL
Councilman Beasley said that he would be meeting with Transportation Committee in a couple of weeks.
C. BUILDINGS, LAND & PROPERTY – no report
D. PUBLIC SAFETY – Councilman McCutchen reminded everyone to look at the numbers on their mailboxes to insure they were visible for EMS in the case of an emergency.
E. RECREATION & PUBLIC RELATIONS – Grass is growing with all the rain, but the parks look good
F. WAYS & MEANS – thanked the Committee and Alan Watkins for their help on the budget.
G. ADMINISTRATOR’S REPORT – The NCNW will hold an appreciation get together on June 22, 2013 at the Mary McLeod Bethune Park. There will be a fly in with a pilot’s group on June 23, 2013 at Butters Field.
Councilman Windham said that he met with Central SC Alliance. He also attended the ribbon cutting at the Veterans Museum on May 27 in which 350 people attended. He
Also met with SC Central Alliance on May 29. He attended the 5K Walk at Lee State Park on June 1. Attended a COG meeting on June 3. Updated everyone on the bypass and
Said that DOT will be starting over with a 2-3 year study of the bypass conducted by
SCDOT.
PUBLIC COMMENT
Hannah Hickman – asked what the county’s plans were in regards to filling the
Secretarial positions in the Administrator’s office and Sheriff’s office.
Page 7, Lee County Council Minutes, June 11, 2013, Magistrate’s Court Room
Bettie Toney – Who is on the Lee County Assessment Board of Appeals and is it a four- year term.
Hannah Hickman – Does anyone on the School Board meet with Ways and Means before the approval of the budget.
ADJOURN
The meeting was adjourned at 7:20 p.m. on a motion made by Councilman
McCutchen, seconded by Councilman Addison.
___________________________________ ____________________________________
CHAIRMAN VICE-CHAIRMAN
___________________________________ ____________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
CALLED MEETING
MAY 24, 2013
MAIN COUNCIL CHAMBERS – FIRST FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman, David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Dwayne Huggins, Paul Fata.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING AND INVOCATION
Chairman Windham called the meeting to order and welcomed everyone. Vice-Chairman Eckley gave the invocation.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Charles A. Beasley made the motion to approve the agenda as mailed. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
A. CONTRACT WITH WORLD FUELS TO PROVIDE FUEL FOR AIRPORT
Mr. Watkins said this has been an ongoing process. He said Mr. Fata reviewed section 14 regarding the indemnification clause. Mr. Watkins said that he is talking with the company to remove or amend this clause and changes will be made before the third reading.
Councilman Addison asked if the fuel tank will be monitored. Mr. Watkins said there are no cameras in place right now, but may get them in the future.
Page 2, Lee County Council Minutes, May 24, 2013
Councilperson Josey asked if this would be a gated area. Mr. Watkins responded that it was not a gated area right now, but the County is looking at doing that in the future.
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL OF ORDINANCE
A. AGREEMENT WITH MIMMS CONSTRUCTION FOR RENOVATIONS TO EMS BUILDING
Mr. Watkins said this had been put out for bid. He said that Mr. Mimms would be assigned as project manager, and this would allow the architect and Alan to negotiate with Mimms to keep costs down as low as possible. He said it may be three months before the staff could move in.
RESOLUTION TO USE THE FLORIDA SHERIFF’S OFFICE ASSOCIATION BID AGREEMENT TO PURCHASE FIRE EQUIPMENT WITH PROCEEDS FROM ONE CENT SALES TAX
Mr. Watkins said that the County would be going through the Florida Sheriff’s Office Association to purchase fire equipment through Fire Equipment Services in Sumter. He said the current procurement code ordinance allows for cooperative bid agreements. He said this would allow the county to maximize as much as equipment as possible. The equipment purchased will be Level Two Fire Engine, Tanker, and Rescue Truck.
Mr. Watkins said that it would take approximately eight months to from order to delivery of the fire equipment.
Charles A. Beasley wanted to know how much the county could have gotten the truck for if they didn’t use the Florida Sheriff’s Association.
Vice-Chairman Eckley read the resolution and made the motion to approve the resolution. Charles A. Beasley seconded the motion. Chairman Windham called for the vote, and motion carried.
In other business, Mr. Watkins said the Veterans Affairs Office had been relocated to the new Veterans Museum. He said this should assist her with some volunteers.
Chairman Windham asked about the status of the Fire Department in Spring Hill. Mr. Watkins said they have looked at parcels that could be possibly used for the fire department.
Page 3, Lee County Council Minutes, May 24, 2013
ADJOURN
The meeting was adjourned at 9:55 a.m. on a motion made by Vice-Chairman Eckley, seconded by Charles A. Beasley.
_____________________________________ _________________________________
CHAIRMAN VICE-CHAIRMAN
____________________________________- __________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
CALLED COUNCIL MEETING
MAY 17, 2013
MAIN COUNCIL CHAMBERS – FIRST FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council. Others present were Hannah Hickman, Carrie Gass, Mike Bell, Henry Carter, Sam Joye.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING AND INVOCATION
Chairman Windham welcomed everyone and Vice-Chairman Eckley gave the invocation.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilperson Josey made the motion to approve the agenda as mailed. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
A. TAX ANTICIPATION NOTE
Mr. Watkins said that cash flow can sometimes be an issue from July through December, and this is when a TAN would come into play. He said that the County would have in place to get an TAN in the amount of up to $1.5 million. Mr. Watkins said this would already be in place if the County needed to improve cash flow. He commented that the County has not had to use a TAN in four years.
Vice-Chairman Eckley made the motion to approve for first reading approval of ordinance. Charles A. Beasley seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 2, Lee County Council Minutes, May 17, 2013
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
A. AGREEMENT WITH MIMMS CONSTRUCTION FOR RENOVATIONS TO EMS BUILDING
Mr. Watkins said that the County had put out for bids for this project on the KOJO building, and Mr. Mimms was awarded the bid. The County had asked him to cut down on the costs. This agreement with Mr. Mimms would assign him as project manager, which would give the county greater latitude to rebid subcontractor work.
Councilman McCutchen made the motion to approve for second reading approval. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
ADJOURN
The meeting was adjourned at 9:07 a.m. on a motion made by Councilman McCutchen, seconded by Vice-Chairman Eckley.
_______________________________________ _______________________________
CHAIRMAN VICE-CHAIRMAN
_______________________________________ _______________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
MAY 14, 2013
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; David Addison, member;Jackie Josey, member; Sam McCutchen, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council, Paul Fata. Others present were Henry Carter, Tracy Hunt, Tom Stabler, Debbie Tindal, Sam Joye, Hannah Hickman, Carrie Gass, Willie Blyther, Major Simon, and Ray Alexander.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
Chairman Windham opened the meeting, and Councilman Addison gave the invocation and led the Pledge of Allegiance to the Flag.
Chairman Windham said that Councilman Beasley had a doctor’s appointment, Vice-Chairman Eckley had a meeting, and Councilman Fountain’s wife had to go to the emergency room.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilperson Josey made the motion to approve the agenda as mailed. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF APRIL 9, 2013 AND CALLED MEETING OF APRIL 13, 2013
Councilman McCutchen made the motion to approve the minutes from regular meeting of April 9, 2013 and called meeting minutes of April 13, 2013. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 2, Lee County Council Minutes, May 14, 2013
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
A. LEE COUNTY BUDGET FY 2013-14
Mr. Watkins said the requested budget figure from all of the budget requests was $11,857,351.45. He said that the projected revenue for the upcoming budget was $11,179,450.76, which was a deficit of $677,900.69.
He said that several things were increasing for the next upcoming budget year, such as healthcare costs for employees, insurance on buildings, police retirement, and workers comp insurance.
Mr. Watkins said that the Ways and Means were still working on the budget and hoped to have a balanced budget to present by the June 11 meeting.
Councilperson Josey made the motion to approve the Lee County Budget FY 2013-14 in the amount of $11,857,351.45 for first reading. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
B. LEE COUNTY SCHOOL BUDGET FY 2013-14
Mr. Watkins said that the school board was requesting the full amount from last year plus an additional 2.8 mills. Mr. Watkins recommended last year’s figures as the current funding level at $5,293,306.
Councilman McCutchen made the motion to approve the Lee County School Budget FY2013-14 in the amount of $5,293,306 for first reading approval. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
C. AGREEMENT WITH MIMMS CONSTRUCTION FOR RENOVATIONS TO EMS BUILDING
Mr. Watkins said that the county had purchased the old KOJO building and had an architect to do the design. Mimms Construction was awarded the bid. The contract agreement would name Mr. Mimms as project manager, which would give the county the flexibility to subcontract bids to save money for the county. He said that Phase I would be getting the EMS staff into the building. He also commented that money was included in the penny sales tax project to do additional work in a few years.
Councilman McCutchen made the motion to approve the agreement with Mimms Construction for renovations to EMS building. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 3, Lee County Council Minutes, May 14, 2013
D. CONTRACT WITH WORLD FUELS TO PROVIDE FUEL FOR THE AIRPORT
Mr. Watkins said the County had added a self-contained fuel system to the airport so that airplanes could fill up with fuel. He said there was an indemnification clause that needed to be removed from the contract, but timing was critical, so the first approval was needed. Mr. Watkins said that hopefully this would increase traffic at the airport.
Councilperson Josey made the motion to approve for first reading. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
E. AMENDMENT TO THE ROAD USER MAINTENANCE FEE
Mr. Watkins said this fee was a source of revenue for the maintenance of local roads. He said that Lee County is still on the low end of this fee and is looking at increasing the fee to $15 per car. He said this would be used to purchase equipment to maintain the roads. Mr. Watkins said he would get the fees from other counties in our region to see how we compare.
Councilman Addison asked if some of the roads be put on a list to be paved. Mr. Watkins said that the county would identify the worst areas first. He said they plan to do 5-10 miles of dirt roads a year. He said that it cost approximately $150,000 per mile to rock.
Councilman Addison asked if the roads that are rocked assigned to the county. Mr. Watkins said that it would then be a county road and the county’s responsibility to maintain. Mr. Watkins said that he is looking at and considering purchasing some equipment for the county to do some of the road work.
Councilman McCutchen made the motion to approve for first reading. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
ANITA JAMES, WITH LEE COUNTY SCHOOL DISTRICT, WILL BRIEF COUNCIL ON THEIR RECYCLING PROGRAM
Ms. James was not present
TOM STABLER, OF VOCATIONAL REHABILITATION, WILL BRIEF COUNCIL ON SERVICES OFFERED TO COUNTY RESIDENTS
Mr. Stabler said that 14% of citizens are disabled in Lee County. He said that there are two centers, one in Sumter and one in Camden. He said that they have work brought in for various companies, and that’s how they train their clients. He said they could help companies save money. He said the only thing they charge for is the work they do for the company.
Page 4, Lee County Council Minutes, May 14, 2013
APPROVAL TO REAPPOINT REV. EMANUEL SIMON, MRS BERNICE BRADLEY, AND MR. THADDEUS DICKEY TO THE LEE COUNTY DISABILITIES AND SPECIAL NEEDS BOARD FOR FOUR YEAR TERMS
Councilperson Josey made the motion to approve the reappointments to the Lee County Disabilities and Special Needs Board. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
COMMITTEE REPORTS
A. HEALTH, EDUCATION AND WELFARE
Debbie Tindal said she was working with age 18-34 people who receive food stamps to help find jobs for them. (people without dependents)
Councilperson Josey said that Superintendent Richardson should be at next meeting.
B. PLANNING, TAXES & PERSONNEL
Councilman Beasley not present. Chairman Windham mentioned the success of the dedication of the New Zion AME Church. He said he attended a Central SC Alliance meeting, Relay for Life meeting. He said the ribbon cutting for the Veterans Museum was scheduled for May 27. He also said he attended a bypass meeting.
C. BUILDINGS, LAND & PROPERTY
Councilman Eckley not present and Jeff Burgess was in Germany with SC Alliance
D. PUBLIC SAFETY
Mr. Watkins said a nuclear reactor would be coming through Bishopville from the Port of Charleston to Fairfield County.
Major Simon said he is still working on the budget. He complimented the Magistrate’s office and Paul Fata for keeping people out of jail.
E. RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey not present. Mr. Watkins said they are completing spring softball and baseball. He said summer programs would be offered.
Councilman Addison said he would be visiting areas in the county, due to some changes in the recreation department.
He said that Ms. Betty Scott was recuperating from heart surgery.
Page 5, Lee County Council Minutes, May 14, 2013
ADMINISTRATOR’S REPORT
Mr. Watkins said he met with Buildings committee in reference to the one cent sales tax funds.
He said the county would be issuing the bonds in June, and money would be available in July. He said that Spring Hill fire station would be done quickly. Mr. Watkins said that fire trucks are being ordered, but it would be 6-8 months for them to come in. Mr. Watkins said he met with architect on the Animal Shelter and community center.
Veterans Affairs Office – met with Ronnie Williams and Cotton Museum staff. They are providing offices for our Veterans Affairs person, so we will be relocating our office to the Veterans Affairs Museum . He said the grand opening would be May 27.
PUBLIC COMMENT
Bobbi Austin – asked if the Lee County Animal Shelter was included in public works. Mr. Watkins responded that the Animal Shelter is included under the Sheriff’s Department. She was unsure of how animal control worked because she had sick raccoons in her yard, so Mr. Watkins reviewed the procedure.
Henry Carter asked if there was going to be a public hearing on the road user maintenance fee. Mr. Fata said he would check on the requirements for a public hearing. He said that he did not think you needed a public hearing to raise a fee.
Carrie Gass said she concurs with Henry Carter. She said the county cannot compare fees to other counties that were not our size. Need a public hearing on this.
Ms. Gass also asked if the Veterans Museum was offering office space to Veterans Affairs free of charge. Mr. Watkins said yes.
Debbie Tindal asked if the county was just putting a bandaid on the roads by just rocking them and not paving them. Henry Carter asked if the County could get some of the recycled stuff from Palmetto Paving.
Hannah Hickman asked if the committee chairs could be put on the agenda next to the individual committee.
Page 6, Lee County Council Minutes, May 14, 2013
ADJOURN
The meeting was adjourned at 10:50 a.m. on a motion made by Councilman McCutchen, seconded by Councilman Addison.
_____________________________________ _________________________________
CHAIRMAN VICE-CHAIRMAN
_____________________________________ _________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
CALLED MEETING MINUTES
APRIL 18, 2013
MAIN COUNCIL CHAMBERS – FIRST FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council. Others present were Carrie Gass and Hannah Hickman.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Windham called the meeting to order and Vice-Chairman Eckley gave the invocation.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Charles A. Beasley made the motion to approve the agenda as written. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
RESOLUTION TO APPOINT CHAIRMAN TRAVIS WINDHAM TO SERVE ON THE SANTEE LYNCHES COG
Chairman Windham said that he asked Councilman Beasley to continue to serve, but Councilman Beasley said that it has been customary in the past that every chairman of county council serve on this board. He wanted Chairman Windham to have this opportunity.
Charles A. Beasley made the motion to approve the resolution to appoint Chairman Travis Windham to serve on the Santee Lynches COG. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 2, Lee County Council Minutes, April 18, 2013
ADJOURN
The meeting was adjourned at 9:40 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Beasley.
_______________________________________ ________________________________
CHAIRMAN VICE-CHAIRMAN
______________________________________ ________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
APRIL 9, 2013
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Paul Fata, Tim DuBose, Thaddeus Dickey. Others present were Henry Carter, Hannah Hickman, Carrie Gass, Bobbi Adams, Felix Herman, Major Simon, Betty Thomas, Ryan Slattering.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION, AND PLEDGE OF ALLEGIANCE
Chairman Windham opened the meeting and welcomed everyone. Vice-Chairman Eckley gave the invocation and led the Pledge of Allegiance.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilwoman Josey made the motion to approve the agenda as mailed. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF MARCH 12, 2013
Councilman Addison made the motion to approve the minutes as written. Charles A. Beasley seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 2, Lee County Council Minutes, April 9, 2013
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL OF ORDINANCE
A. TEXT AMENDMENT TO THE LEE COUNTY ZONING ORDINANCE TO PERMIT SOLAR FARMS AS A PRINCIPLE USE IN THE RURAL (RU) DISTRICT
Mr. Watkins said that this amendment is not for a specific project. If someone would like to build a solar farm, they would have to go before the Board of Zoning Appeals and make sure it meets the requirements.
Councilwoman Josey made the motion to approve for third and final reading. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
- B. AMENDMENT TO THE LEE COUNT BUDGET TO TRANSFER UP TO $50,000 FROM HOSPITALITY FUND TO THE GENERAL FUND
Mr. Watkins said that the County would be using this hospitality money to promote tourism and would primarily be used for substantial upgrades to the airport.
APPOINTMENT OF KAYE FARMER TO THE BOARD OF ZONING APPEALS
Councilman Fountain made the motion to approve the appointment of Kaye Farmer to the Lee County Board of Zoning Appeals. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
COMMITTEE REPORTS
- HEALTH, EDUCATION AND WELFARE
Julie Tice-Atkinson was present and briefed Council on the changes that have taken place at DSS over the past year. She said that many things have changed since she has been appointed as director last year. She said their mission has changed to primarily assisting families with employment temporary assistance. Ms. Tice-Atkinson said that the goal of DSS is to reduce TANF families. She said that currently have 22 employees and they have two vacancies. She also reported that they only have five children in foster care.
Hannah Hickman said that seniors are not familiar with technology and asked how they are being assisted with the technology necessary to find jobs. Ms. Tice-Atkinson said that the employees at DSS help them with computer.
Councilman Beasley congratulated Ms. Tice-Atkinson on her appointment and thanked her for her dedication and commitment to Lee County.
Page 3, Lee County Council Minutes, April 9, 2013
B. PLANNING, TAXES AND PERSONNEL
Councilman Beasley said that he really did not have anything to report. He did invite everyone to the church dedication at New Zion church on Sunday at 4:00 p.m.
He also thanked everyone for their prayers, visits and cards during his time out due to this accident.
He said that Chairman Windham would be serving on the COG board in his place.
C BUILDINGS, LAND & PROPERTY
Vice-Chairman Eckley said that his committee is having a meeting in the next week to discuss the 1% sales tax funds. He also said that the County has acquired the necessary funding to start Phase I for EMS building, which will be in the next three weeks.
- PUBLIC SAFETY
Simon Major said that he was giving the Administrator a preliminary budget for the jail. He said the main thing they would be looking at in the 2014/15 budget would be the inmate medical expenses.
Tim DuBose said that EMS responded to 380 calls for the month of March. He said they are fully staffed and has several employees in classes. He also commented that Relay for Life was being held on Friday night.
- Thaddeus Dickey said that Parks and Rec had 136 kids registered for
Baseball season. He also said they would be doing summer camps.
- WAYS & MEANS
Councilman Fountain said his committee was meeting next week with department heads and elected officials to discuss their budget requests.
- ADMINISTRATOR’S REPORT
Mr. Watkins went over some budget information and said the first reading on the budget would be May 1, the second reading and public hearing on June 11, and third reading probably the third week of June.
He congratulated EMS for their participation in Relay for Life and said the golf tournament was very successful. He also said that Jeff Burgess would be participating in the career day at Lee Central on Saturday.
Lee County Council Minutes, April 9, 2013
PUBLIC COMMENT
Carrie Gass told Councilman Beasley that she was happy to hear his good report on his health and told him that she and the community would continue to pray for him.
She also commended Mr. Watkins on his report and also thanked the County for taking a role in economic development in the schools.
Bobbi Adams thanked the County for law enforcement working together, referring to an incident on her street of teens breaking into cars.
She also commented that she was very disturbed that there was no Chamber of Commerce on Main Street.
Councilman Beasley said he feels the same way about the Chamber not being open. He addressed Thaddeus Dickey, the president of the Chamber. Mr. Dickey responded that have been partnering with Cotton Museum and are looking for volunteers to reopen.
ADJOURN
The meeting was adjourned at 10:15 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Addison.
_________________________________________ ___________________________________
CHAIRMAN VICE-CHAIRMAN
________________________________________ ___________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
MARCH 12, 2013
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Jackie Josey, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Jeff Burgess, Arlene Samuel, Thaddeus Dickey, Mike Bedenbaugh. Others present were Major Simon, Captain Gillyard, Deepal Eliabtamby, Hannah Hickmon, Bobbi Austin, Dr. Cleo Richardson, Ruby Gibbs, Debbie Tindal, and Ray Alexander.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Windham opened the meeting and welcomed everyone. Vice-Chairman Eckley gave the invocation and led the Pledge of Allegiance to the Flag.
PUBLIC HEARING
- A. PROPOSED RURAL DEVELOPMENT PROJECT CONSISTING OF THE RENOVATION AND UPFIT OF THE BUILDING LOCATED AT 130 INDUSTRIAL BLVD FOR USE AS THE NEW LEE COUNTY EMS FACILITY
The public hearing was opened at 9:35 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Addison.
Alan Watkins said this has been an ongoing project and said that this building was purchased in lieu of constructing an EMS facility. He said that the funding would go for the upfit of the building, which would include doors and the reconfiguring of office space. Mr. Watkins said this space would house EMS and would the E911 Call Center would eventually go there. He said the renovations should begin in a month.
Carrie Gass asked how the company that has moved into Thigpen Garage fit into our EMS? Mr. Watkins responded that this was a private company. However, Lee County does offer non-emergent services
Page 2, Lee County Council Minutes, March 12, 2013
- B. TEXT AMENDMENT TO THE LEE COUNTY ZONING ORDINANCE TO PERMIT SOLAR FARMS AS A PRINCIPLE USE IN THE RURAL (RU) DISTRICT
Mr. Watkins said this request had come through the Planning Commission. He said this request would have to be approved through a special request and it would still have to go before the Board of Zoning Appeals.
Ms. Arlene Samuels said that it has to meet a five-acre minimum to be approved. She said she also checked with Kershaw County, and they also have a five acre minimum.
The public hearing was closed at 9:42 a.m. on a motion made by Vice-Chairman, seconded by Councilperson Jackie Josey. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
The agenda was approved as mailed on a motion made by Councilman Addison, seconded by Vice-Chairman Eckley. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING MINUTES OF FEBRUARY 13, 2013
The minutes were approved as written on a motion made by Councilperson Jackie Josey, seconded by Vice-Chairman Eckley. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
- A. TEXT AMENDMENT TO THE LEE COUNTY ZONING ORDINANCE TO PERMIT SOLAR FARMS AS A PRINCIPLE USE IN THE RURAL (RU) DISTRICT
Councilman Fountain made the motion to approve for second reading approval of ordinance. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
- B. AMENDMENT TO THE LEE COUNTY BUDGET TO TRANSFER UP TO $50,000 FROM HOSPITALITY FUND TO THE GENERAL FUND
Alan Watkins said that the main reason for transferring these funds from the hospitality fund to the general fund is the fuel farm, of which is 97% complete.
Vice-Chairman Eckley made the motion to approve for second reading. Councilperson Jackie Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL OF ORDINANCE
- A. ISSUANCE OF BONDS AND THE PROCEEDS OF WHICH SHALL BE ACCORDING TO CAPITAL PROJECT SALES AND USE TAX REFERENDUM HELD ON NOVEMBER 6, 2012
Page 3, Lee County Council Minutes, March 12, 2013
Mr. Watkins said this tax will generate up to $1 million, and the county can bond 50-60% up front. He said the City did pass a resolution supporting the bonding efforts. Mr. Watkins said that it would be a month before the bonding could take place.
Vice-Chairman Eckley made the motion to approve for third and final reading. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
RESOLUTION AUTHORIZING THE LEE COUNTY SHERIFF’S OFFICE TO ENTER INTO MUTUAL AID AGREEMENTS WITH VARIOUS COUNTIES/CITIES
Vice-Chairman Eckley read the resolution that would authorize the Lee County Sheriffs Office to enter into mutual aid agreements with other cities and counties.
Vice-Chairman Eckley made the motion to approve the resolution. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
PROCLAMATION PROCLAIMING THE MONTH OF MARCH AS AMERICAN RED CROSS MONTH
Chairman Windham read the proclamation. Vice-Chairman Eckley made the motion to approve the proclamation that proclaimed March as American Red Cross Month. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
RESOLUTION TO CREATE A MEMORANDUM OF AGREEMENT BETWEEN LEE COUNTY AND SC DEPARTMENT OF MOTOR VEHICLES FOR PRINTING OF COUNTY TAX RECEIPTS
Councilperson Jackie Josey read the Resolution, which was an agreement between Lee County and SC Department of Motor Vehicles. This agreement authorized Wayne Capell to follow the procedures outlined in the resolution.
Councilperson Jackie Josey made the motion to approve the resolution. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
COMMITTEE REPORTS
A. HEALTH, EDUCATION & WELFARE
Mr. Buck Graham from DHEC came and updated Council on their reorganization. The areas of food protection, animal bits and septic tanks have relocated to Sumter, which has proven to be more efficient. He said that you can still pay your fees locally.
Councilman Addison asked if you could inquire about inspections in the Sumter office. Mr. Graham responded that you do go through the Sumter office for inspections.
Page 4, Lee County Council Minutes, March 12, 2013
Dr. Cleo Richardson updated Council on the school and its education progress and teacher retention.
- B. PLANNING, TAXES & PERSONNEL
Councilman Beasley was not present to give report. Chairman Windham said that he plans to be at the next meeting.
- C. BUILDINGS, LAND & PROPERTY
Jeff Burgess reported that Roller Bearing Corporation’s consolidation facilities would remain here in South Carolina, and the expansion will be in South Carolina. He said that he had two prospects in February, with eight inquiries to date.
He said he was working on two projects, the gas line extension in the industrial park and the paving of Carolina Metal Finishing.
- D. PUBLIC SAFETY
Mike Bedenbaugh said that Fire Department responded to 69 calls, with 39 of those calls being forestry and yard. He said that Fire Department has responded to 166 calls so far this year.
Major Simon said that he is monitoring the prison numbers and hopes to have preliminary numbers on the budget soon.
- E. RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey said that baseball season has started, and they have 110 children registered .
Councilman Addison said that the Quality of Life committee would be meeting next week to continue discussions on recreation.
- F. WAYS & MEANS
Councilman Fountain said that the departments have turned in their budgets to Alan, and budget meetings would start soon.
ADMINISTRATOR’S REPORT
Mr. Watkins said that he met with Sumter, Clarendon and Kershaw administrators to discuss common issues and problems.
He said that he was preparing for budget meetings, which should begin in April.
Mr. Watkins said that the County received a grant and rebate from Progress Energy for replacing lighting in the gym.
Page 5, Lee County Council Minutes, March 12, 2013
PUBLIC COMMENT
Hannah Hickman said that she had a deep personal concern about the way the personal property is handled in the County.
She also said that the people of the county didn’t know how heavy the recruitment is for the local county people when it comes to teacher recruitment. She said that Lee County does have qualified people who can teach.
Bob Stark, of Oasis Development Corporation, said that he was looking to have a public/private partnership that would involved placing solar panels on roofs.
Bobbi Adams asked what percentage of agencies were 501©3 approved and received hospitality funds. Mr. Watkins said he would send her a copy of the agencies that received hospitality funds.
ADJOURN
The meeting was adjourned at 11:14 on a motion made by Vice-Chairman Eckley, seconded by Councilperson Jackie Josey. Chairman Windham called for the vote, and motion carried.
_________________________________________ ____________________________________
CHAIRMAN VICE-CHAIRMAN
_________________________________________ ___________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
FEBRUARY 12, 2012
MAIN COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Thaddeus Dickey, Paul Fata, Dwayne Huggins, Connie Tisdale, Mike Bedenbaugh. John Caughman. Others present were Lucille Thomas, Henry Carter, James Felix, Debbie Tindal, Ray Jones, Sam Joyce, Hannah Hickman, Steve Beasley, Carrie Gass, Mike Bell, Willie Blyther, Jody Barr.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Windham opened the meeting and welcomed everyone. Vice-Chairman Eckley gave the invocation and led the Pledge of Allegiance.
PUBLIC HEARING
- A. ISSUANCE OF BONDS AND THE PROCEEDS OF WHICH SHALL BE ACCORDING TO CAPITAL PROJECT SALES AND USE TAX REFERENDUM HELD ON NOVEMBER 6, 2012
The public hearing was opened at 9:43 a.m. on a motion made by Councilman McCutchen, seconded by Councilman Addison. Chairman Windham called for the vote, and motion carried.
Alan Watkins went over the items associated with the issuance of this bond and said that this authorized the County to bond $8 million. He said the County was working with Parker Poe on this matter and recognized Ray Jones.
Carrie Gass asked about the amount and asked if the projects would be proceeding as to the list. Mr. Watkins answered that the County would borrow between 50 and 60%, or $4-5 million, and the projects would be completed as to the order of the list.
Page 2, Lee County Council Minutes, February 12, 2013
Chairman Windham asked Mr. Jones to go over the interest rate. Mr. Jones said they would bid out for partial amount of available bond, which would be 2 to 3% interest rate. Chairman Windham said most of the bond would go for public safety.
Henry Carter asked if this money be mixed in with the general fund. Mr. Watkins said that the County will set up a trustee account with a local bank and the funds will be held in trust, i.e. will be a stand alone bond account.
The public hearing ended at 9:45 a.m. on a motion made by Councilman Fountain, seconded by Vice-Chairman Eckley.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilman Addison made the motion to approve the agenda as mailed. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF JANUARY 8, 2013 AND CALLED MEETING MINUTES FROM JANUARY 3, 2013 AND JANUARY 17, 2013
Councilman McCutchen made the motion to approve the minutes as written. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
TONY BOYKIN, OF SHEHEEN, HANCOCK AND GODWIN, WILL PRESENT THE AUDIT FY 2012 FOR LEE COUNTY
Mr. Boykin went over the audit for June 30, 2012 and gave the county an unqualified opinion, which is the highest level of reporting that a county can get. He reported that the county is doing a good job of managing its funds. He also said that the departments are doing a great job in keeping expenses down.
Chairman Windham said the county currently employs approximately 171 employees. The previous number of employees was 250, which has been decreased through attrition.
JOHN CAUGHMAN, OF LEE COUNTY VOTER REGISTRATION, WILL GIVE A PRESENTATION REGARDING THE NEW VOTER PHOTO ID RULES
Mr. Caughman explained that the Voter ID bill went into effect on January 1. He said that this does not affect the absentee by mail. Mr. Caughman reviewed the forms of ID that would be suitable for voter registration.
Page 3, Lee County Council Meeting Minutes, February 12, 2013
Chairman Windham reminded everyone of the meeting concerning the Voter ID bill that was scheduled for February 13, 2013 at 10:00 a.m. and 6:00 p.m. . . . John had brochures available at the meeting.
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
- A. TEXT AMENDMENT TO THE LEE COUNTY ZONING ORDINANCE TO PERMIT SOLAR FARMS AS A PRINCIPLE USE IN THE RURAL (RU) DISTRICT
Mr. Watkins said that Arlene Samuel was out sick today but would be at the next meeting with more details. He said that Planning Commission recommended text amendment to the zoning ordinance, not to a specific person. He also said that five acres would have to allotted before anyone would be allowed to pursue a solar farm. Vice-Chairman Eckley made the motion to approve for first reading. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
- B. AMENDMENT TO THE LEE COUNTY BUDGET TO TRANSFER UP TO $50,000 FROM HOSPITALITY FUND TO THE GENERAL FUND
Mr. Watkins said that the County has been collecting taxes on prepared foods and we needed to transfer funds from hospitality fund for the matching portion of fuel farm grant for airport. Mr. Watkins said that the County would only transfer the amount if needs.
Vice-Chairman Eckley made the motion to approve for first reading. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
- ISSUANCE OF BONDS AND THE PROCEEDS OF WHICH SHALL BE ACCORDING TO CAPITAL PROJECT SALE AND USE TAX REFERENDUM HELD ON NOVEMBER 6, 2012
Mr. Watkins said that this ordinance would authorize the County to bond up to $8 million and said that 50-60% of those funds are projects that have been identified.
Councilman McCutchen made the motion to approve for second reading. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
RESOLUTION ON ADOPTION OF HAZARDS MITIGATION PLAN
Mike Bedenbaugh said this resolution is done every five years, and this resolution would authorize Alan Watkins to sign on behalf of the county to enter agreement with COG. Vice-Chairman Eckley read the resolution. Vice-Chairman Eckley made the motion to approve the resolution on Adoption of Hazards Mitigation Plan. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
APPOINTMENT OF DWAYNE HUGGINS TO THE PEE DEE REGIONAL EMERGENCY MEDICAL SERVICES BOARD, AS A REPRESENTATIVE FOR LEE COUNTY
Mr. Watkins said that Bill Baskins was the previous representative for Lee County on this board and had retired. He said this board reviews EMS services and establishes protocol EMS services in the Pee Dee region.
Councilman McCutchen made the motion to approve the appointment of Dwayne Huggins to the Pee Dee Regional Emergency Medical Services Board. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried.
COMMITTEE REPORTS
- A. HEALTH, EDUCATION & WELFARE
Councilperson Josey received an invitation to the Lee County Adult Education workshop concerning reducing the illiteracy in Lee County.
- B. PLANNING, TAXES & PERSONNEL
Chairman Windham gave a report on Councilman Beasley. Said he was doing some better and hoped to be back soon.
- C. BUILDINGS, LAND & PROPERTY
Vice-Chairman Eckley said that work is being done on fuel farm at the airport and also the buildings at public works.
He said Jeff Burgess was out of town but said he has met with a few prospects in January.
- D. PUBLIC SAFETY
Dwayne Huggins reported that revenue for EMS was $99,000 ahead of revenue this time last year. Non-emergent funds are $15,000 year to date.
Mike Bedenbaugh said that Fire responded to 81 calls, with 96 year to date. He said he had 15 graduating on First Responder training.
Page 5, Lee County Council Meeting Minutes, February 13, 2013
- E. RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey said that Parks and Rec would be registering for baseball soon.
Councilman Addison said that Bettye Scott was putting together a package concerning transportation, and she would be forwarding this information to council.
- F. WAYS & MEANS
Councilman Fountain said that the County had just received a good clear audit and said the County was in better financial shape than last year. He said that his committee would be setting up budget meetings soon to work on the new budget.
PUBLIC COMMENT
James Felix said that the acoustics should be improved in the court room because it was difficult to hear.
Hannah Hickman also said it was hard to hear and asked if copies of handouts would be available and on website.
Carrie Gass – asked for a new list of council committee members.
Also mentioned that her committee had turned in 94 survey forms for the needs assessments to Santee Lynches. She mentioned that the Ways & Means committee needed to address the drainage problem in the Gum Springs area.
Henry Carter asked for a copy of the audit report.
ADJOURN
The meeting was adjourned at 10:45 a.m. on a motion made by Councilman Addison, seconded by Vice-Chairman Eckley.
______________________________________ _________________________________
CHAIRMAN VICE-CHAIRMAN
_____________________________________ _________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
CALLED COUNCIL MEETING
JANUARY 17, 2013
MAIN COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles Beasley, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Julie Atkinson, Assistant Administrator/Clerk to Council, Paul Fata, Jeff Burgess. Others present were Michael Kozlarek, Hannah Hickman, Lemuel Bounds.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Windham opened the meeting, and Vice-Chairman Eckley gave the invocation.
PUBLIC HEARING
A. RATIFYING THE BOUNDARIES OF THE EXISTING MULTI-COUNTY PARK AGREEMENT BETWEEN LEE COUNTY AND SUMTER COUNTY
The public hearing opened at 9:32 a.m. on a motion made by Councilman Beasley, seconded by Vice-Chairman Eckley.
Michael Kozlarek said that the counties were taking various agreements between Lee and Sumter counties and consolidating them. He said that this consolidation does not change anything in the agreement itself. He said that if the counties wanted to add properties to the agreement, they could so by resolution.
Chairman Windham asked Jeff Burgess why do counties even have multi-county parks. Jeff responded that these are set up to give companies advantage of extra incentive to locate in a park. He said that has been a great tool in recruiting industry.
Hannah Hickman asked how other counties are connected. Michael Kozlarek said the property doesn’t have to be in the county but the county has to be touching.
Jeff said the host county receives 99% and the partnering county receives 1%.
The public hearing was closed at 9:40 a.m. on a motion made by Councilman McCutchen, seconded by Councilman Addison.
Page 2, Lee County Council Minutes, January 17, 2013
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilman Fountain made the motion to approve the agenda as mailed. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON THIRD READING APPROVAL OF ORDINANCE
- RATIFYING THE BOUNDARIES OF THE EXISTING MULTI-COUNTY PARK AGREEMENT BETWEEN LEE COUNTY AND SUMTER COUNTY
Vice-Chairman Eckley made the motion to approve for third and final reading. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
Vice-Chairman Eckley read the ordinance.
Chairman Windham said that Jackie Josey was not able to attend this meeting, and Alan Watkins was at a conference.
Chairman Windham also said that he and Jeff Burgess would be attending a meeting at Central SC Alliance. He also reminded everyone of the MLK Breakfast at Lee Central High School on January 21.
ADJOURN
The meeting was adjourned at 9:45 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Addison.
_____________________________________ _________________________________
CHAIRMAN VICE-CHAIRMAN
____________________________________ _________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
CALLED COUNCIL MEETING
JANUARY 3, 2013
MAIN COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Charles A. Beasley, Chairman; David Addison, member; Gordon Eckley, member; Travis Windham, member; Ron Fountain, member; Sam McCutchen, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Jackie Josey; James Davis, Larry Logan. Randy Burns, Ray Alexander, Gee Atkinson, were present representing the press.
SWEARING IN CEREMONY –
Councilman Eckley gave the invocation.
James Davis was sworn in my Representative Grady Brown.
Catherine Harris, Danny Simon, Larry Logan, Jackie Josey, Travis Windham, Ron Fountain, Alford Elmore was sworn in by James Davis.
A presentation was made to former Council Vice-Chairman Larry Logan for his years of service on county council and who is now serving as coroner.
COUNCIL MEETING
OPEN MEETING
Chairman Beasley opened the meeting and welcomed everyone.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilman Windham made the motion to approve the agenda as mailed. Councilman Eckley seconded the motion. Chairman Beasley called for the vote, and motion carried.
APPOINTMENT OF CHAIRMAN AND VICE CHAIRMAN
Chairman Beasley said that Councilman Windham had told him some time ago that he would be interested in serving as Chairman, when Chairman Beasley was ready to step down. Chairman Beasley said that he supported Councilman Windham and strongly endorsed him.
Page 2, Lee County Council Minutes, January 3, 2013
The floor was opened up for nominations for chairman of Council. Councilman Fountain nominated Councilman Windham for chairman. Councilman McCutchen seconded the motion. Councilman Eckley made the motion for the nominations to come to a close. Councilman Windham accepted Chairman and Chairman Beasley turned over the gavel to him.
Chairman Windham opened the floor up for nominations for Vice-Chairman. Councilman Fountain nominated Councilman Eckley. Councilman Beasley made the motion for the nominations to come to a close.
Chairman Windham said that he had some big shoes to fill, coming after Chairman Beasley. He then presented Councilman Beasley with a plaque for his years of service as chairman of council.
Chairman Windham congratulated Jackie on being elected to council and said he looked forward to working with her.
Vice-Chairman Eckley thanked Councilman Beasley for being chairman for many years and for his dedicated service to the county.
Councilman McCutchen thanked Councilman Beasley for his years of service as chairman and said he enjoyed working with him.
Councilman Addison thanked Councilman Beasley for his work and said he appreciated all of the advice that he had given to him over the years.
Councilman Fountain thanked Councilman Beasley and said that he had done a great job as Chairman, and he looked forward to working with him on committees.
ADJOURN
The meeting was adjourned at 10:45 a.m. on a motion made by Councilman Fountain, seconded by Councilman Beasley.
_______________________________________ ________________________________
CHAIRMAN VICE-CHAIRMAN
______________________________________ ________________________________
CLERK TO COUNCIL MINUTES APPROVED
LEE COUNTY COUNCIL
REGULAR COUNCIL MEETING
JANUARY 8, 2013
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, member; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Sam McCutchen, member; Ron Fountain, member. Staff present were Alan Watkins, Admnistrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Thaddeus Dickey, Dwayne Huggins, Mike Bedenbaugh, Tim DuBose. Others present were George Roberts, Linda Butters, Michael Kozlarek, Pat Sykes, Betty Thomas, Ray Alexander, of The Observer.
FOIA
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Windham opened the meeting, and Councilman Addison gave the invocation and led the Pledge of Allegiance to the flag.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilman Beasley made the motion to adopt the agenda as presented. Vice-Chairman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF DECEMBER 11, 2012
Councilman Addison made the motion to approve the minutes as mailed. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
DWAYNE HUGGINS WILL GIVE A BRIEF PRESENTATION OF THE PROPOSED WEBSITE FOR LEE COUNTY
Mr. Huggins gave a presentation on the proposed website for Lee County. He said that the website should go live by February 1, 2012.
Page 2, Lee County Council Minutes, January 8, 2013
GEORGE ROBERTS, CHAIRMAN OF THE AIRPORT COMMISSION, WILL BRIEF COUNCIL ON THE FIVE-YEAR PLAN FOR THE AIRPORT
Mr. Roberts went over the five year capital improvement plan for the airport. He said there would be funds available in the amount of $150,000 for airport improvements. Mr. Roberts said that the county would need to apply for these funds and there would be a 5% match on the funds. He gave a rundown of the improvements as follows:
2005 – paving
2008 – pave parking lot
2010 – lighting of the runway
2012 – fuel cell
He said that the next project would be the construction of an airport hanger. He said it
would be done in three phases:
2014 – engineering – phase 1
2015 – taxi way to hanger area – phase 2
2016 – construction of hanger – phase
Councilman Beasley said that all of this sounded good. Chairman Windham said this would be good for recruiting industry.
RESOLUTION AUTHORIZING MR. WATKINS TO SIGN VICTIMS’ ADVOCATES AGREEMENT ON BEHALF OF THE COUNTY
Vice-Chairman Eckley read the resolution and the made the motion to approve for Mr. Watkins to sign on behalf of the county. Councilman Beasley seconded the motion. Chairman Windham called for the vote, and motion carried.
RESOLUTION TO ACCEPT A FIRE GRANT UNDER THE GRANT PROGRAMS DIRECTORATE’S FY 2012 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM
Chairman Windham said this was a fire grant in the amount of $65,100 to purchase cascade air system for the fire trucks. He said it would require a 5% match from the county.
Vice-Chairman Eckley made the motion to approve the resolution to accept a fire grant under the grant programs directorate’s FY 2012 Assistance to Firefighters Grant Program. Councilman McCutchen seconded the motion. Chairman Windham called for the vote, and motion carried.
Page 3, Lee County Council Minutes, January 8, 2013
REQUEST FOR MOTION ON ADOPTION OF SECOND READING APPROVAL OF ORDINANCE
A. RATIFYING THE BOUNDARIES OF THE EXISTING MULTI-COUNTY PARK AGREEMENT BETWEEN LEE COUNTY AND SUMTER COUNT
- B.
Mr. Watkins said this was made up of five outstanding agreements, which would all be consolidated. Mr. Kozalrek said this qualifies for state incentives and counties must be contiguous to joining counties, but does not change anything about the agreement. He said this was merely an administrative consolidation.
Vice-Chairman Eckley made the motion to approve for second reading approval. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried.
REQUEST FOR MOTION ON THIRD READING APPROVAL OF ORDINANCE
- LEASE PURCHASE OF A PHONE SYSTEM FOR THE COUNTY
Mr. Watkins said that the bid process had been completed and Tel Com was less than Farmers Telephone. He said that Farmers Telephone would still be our provider.
Councilman McCutchen made the motion to approve for third and final reading. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried.
APPOINTMENT OF KATHY JACKSON TO LIBRARY BOARD FOR DISTRICT 1
Chairman Windham said that Ms. Jackson was a retired teacher and administrator and would do an excellent job on the Library Board.
Councilman Beasley made the motion to approve the appointment of Kathy Jackson to the Library Board District 1. Councilman Eckley seconded the motion. Chairman Windham called for the vote, and motion carried.
COMMITTEE REPORTS
A. HEALTH, EDUCATION & WELFARE
Jackie Josey said that the MLK Breakfast was scheduled for Monday, January 21 at Lee Central High School. She said that a reception was given by her friends and family for her private swearing in ceremony and was very well attended.
Page 4, Lee County Council Minutes, January 8, 2013
- PLANNING, TAXES & PERSONNEL
Councilman Beasley said he looked forward to serving as chair to this committee. He mentioned that the Council had been asked to participate in Lobby Day in Columbia.
- BUILDINGS, LAND & PROPERTY
Vice-Chairman Eckley said that the county had experienced some minor unexpected expenses with the air conditioner condensers.
He reported that Jeff Burgess was in a meeting but said that he had three prospects interested in the Ahlstrom building.
- PUBLIC SAFETY
Councilman McCutchen thanked the Fire and EMS for the great job they do. Dwayne Huggins said the county continues to work on the KOJO building to house the EMS facility.
Mike Bedenbaugh said they answered 66 calls for the month of December and also said they were getting ready for the the nuclear drill.
Tim DuBose said that the number of calls had increased to due to the flu season . He said that EMS had responded to 360 calls for the past month and had a revenue of $64,000, which was $70,000 above last year. Tim DuBose said the EMS was fully staffed at 21 employees.
Mike Bedenbaugh said that the Fire Department had 66 volunteers.
- RECREATION AND PUBLIC RELATIONS
Thaddeus Dickey said that they had 100 children participate in the winter sports. He also reported that 90% of the playground equipment was complete at Lower Lee School.
Councilman Addison asked Mr. Dickey about the staffing in the recreation department. He said they were adequately staffed right now.
Councilman Beasley thanked Mr. Dickey for the great job that he has been doing.
Councilman Addison said that Bettye Scott would be planning a meeting for transportation soon. He also reported that Quality of Life would be meeting next Wednesday at 12:00.
Page 5, Lee County Council Minutes, January 8, 2013
- WAYS & MEANS
Councilman Fountain thanked Councilman Beasley for joining his committee and said he looked forward to working with him. He said he would be starting the new budget in a few months.
Alan Watkins – Administrator’s Report
He said he met with Ronny Von Vlake with DHEC and was told they were combining eight regular departments to 4 regular departments. He said they were moving Harry Baysden and Ronnie Howard to Sumter but they would still be able to come to Lee County to handle problems.
He also reported that the Penny Sales Tax Public Hearing would be held in the February meeting.
He also said that he would be attending a City/County Manager’s Meeting on January 17-19.
PUBLIC COMMENT
Pat Sykes – said she was happy to see the website. She mentioned that it would be good if the citizens could approve the minutes before the meeting to ensure the accuracy of the minutes. She also asked about the status of the bypass. She said that she would like to request that when things are discussed and directed to Council, she would ask that they also be directed to the audience so they will know what it is being said. She asked about the staff of Fire Station 1.
Linda Butters – requested to add Lee County Airport to the website.
ADJOURN
The meeting was adjourned at 10:50 a.m. on a motion made by Councilman Fountain, seconded by Councilman Beasley.
_______________________________________ ________________________________
CHAIRMAN VICE-CHAIRMAN
_______________________________________ ________________________________
CLERK TO COUNCIL MINUTES APPROVED
County Council Meeting Minutes
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